Application Of Document Management System In Enterprises

< p > nowadays, all sectors of society are promoting students' burden reduction.

No matter what the Ministry of education is preparing to implement, "Ten States" or Beijing's "eight reduction".

All efforts are made to reduce students' burden.

I hope to give students more leisure, more rest time and entertainment time.

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< p > look at the society opposite to the students.

Market competition is becoming increasingly fierce, and the business volume of each unit is increasing.

Staff pressure is increasing and workload is increasing.

Parents often work overtime when their children get home and finish their homework.

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The phenomenon of "P" is now commonplace.

Almost every office has to work overtime until eight or nine.

Overtime work in some units has become a normal phenomenon.

For enterprises to reduce burdens is already imminent.

However, how to operate it in a specific way can achieve a real and effective burden reduction without affecting the normal operation of the enterprise.

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< p > to observe the way of lightening students' burden, we can draw the conclusion that raising the < a href= "//www.sjfzxm.com/news/index_cj.asp" > efficiency < /a >.

Looking back at life in a student's life is simple and efficient. Why can't we manage efficiently in a social unit like a school management student? Let's first analyze how schools improve students' efficiency.

Perhaps it can be analogous to the way to improve the efficiency of enterprises and institutions.

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< p > 1. sufficient learning materials.

Teachers have enough learning materials and learning materials to provide students with.

If the student is lost, the teacher can provide a new one.

Ensure that information is accurate and sufficient.

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< p > 2. schools are clear.

Each section has corresponding information for students to make reference and study, but not to use it.

Students only need to do their own things well, learn the information in hand, and the teacher is responsible for arranging the distribution of information.

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< p > 3. learn from each other.

When you encounter problems, you can borrow reference books from each other.

Easy to learn.

We all use some reference books together to promote common progress.

Return after use will not affect your study.

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< p > 4. teacher guidance.

If you don't have a problem, you can go to the teacher. The teacher will point out the problem.

Tell you where the corresponding information is, do not waste much time on your own to find the appropriate information.

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It is very complicated and difficult to apply these seemingly simple practices to P.

How can companies do that? With this doubt, we asked the team.

The expert team has given us four functions of the document management system to correspond to the four efficient practices of the school.

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< p > 1. centralized storage: to build a centralized storage platform for massive documents, and achieve unified document sharing.

Do not worry that data scattered on each computer will be lost and missing.

Adopt < a href= "//www.sjfzxm.com/news/index_p.asp" > B/S structure < /a >, build a safe network environment, and share information inside and outside.

Support LAN, Internet access, cross regional office.

When the enterprise document or hard disk is damaged due to personnel operation failure or virus infection, the full backup data can be recovered at the first time to ensure the integrity and security of the core data.

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< p > 2. permission management function.

In the unified management platform, different permissions can be set for different personnel, such as browsing, editing, downloading, copying, deleting and so on.

This allows employees to set corresponding permissions in accordance with the department or division of labor.

This allows employees to see all documents related to themselves.

There is no need for a large number of materials but can not find the documents they need.

Moreover, these rights management can reduce the visibility of confidential documents within the company, avoid employees copying important information arbitrarily, and realize the safety management of enterprise documents.

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< p > 3. lending function.

The lending function of team development enables the public documents and personal documents to be < a href= "http://sjfzxm.com/DESIGN/designer/index.asp" > borrowing management < /a >.

User access control can be controlled during the lending process.

The borrower will receive an instant message notification from the system.

The system supports automatic recovery of documents borrowed from time.

This is convenient for everyone to work together and share information.

It also ensures that information will not flow out without affecting its work.

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< p > 4. search function.

Full text search and advanced search engine can quickly find the required files from massive data.

The speed of ordinary search is much faster than that of windows.

Millisecond level search saves several times of search time.

And support the two modes of fuzzy search and precision search.

Advanced search function supports multi-dimensional search, such as: text, file name, number, etc.

This way, you can quickly find the files you need.

Speed up the efficiency of office work.

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< p > enterprise office can not just rely on overtime to complete the work.

It is not a long and practicable way to work overtime.

We should optimize office work and improve staff's office efficiency on the basis of original work, so that employees can finish work on time and quantity.

Therefore, the burden reduction is necessary.

When others are already using high-tech means of office, you are still using overtime and rest to maintain performance.

You are only one step away from failure.

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